Princeton Student Community Standards for Recruiting

As part of the Princeton community, all students are eligible to benefit from Career Services’ recruiting program. We have created community standards to help you navigate decisions or challenges that may arise during the recruiting process in a professional manner. All Princeton students who participate in our recruiting program are expected to follow these standards as they are designed with your best interests in mind. Remember, too, that Career Services staff members are here to answer any questions you have, provide support or advocate on your behalf with employers.

We ask that you consider your fellow classmates and students with respect to all of your interactions with employers. While you may decide you are no longer interested in an opportunity, you must still follow professional etiquette in cancelling or rescheduling all interviews and appointments to ensure ongoing, positive relationships with employers.

By participating in the recruiting program, you agree to abide by the following recruiting guidelines and policies set forth by Career Services. Please also indicate you understand the standards here

Standards: 

Cancelling an interview

On a rare occasion, you may have to cancel your interview commitment. You may cancel 24 hours prior to the interview (or by noon EST Friday if your interview is scheduled on following Monday) through Handshake. This will allow the employer enough time to select an alternate candidate to interview in your place.

To cancel, you must do the following:

  1. Contact Career Services a minimum of 24 hours prior so that we will try and make an alternative arrangements, if possible.

  2. Write an apology email to the employer also copying Career Services.

To ensure strong relationship with employers and ongoing opportunities for our students, we strongly discourage multiple cancellations of interviews. Please note the policy below:

  • First occurrence - send an apology email to the employer and copy Career Services within 24 hours from the interview schedule.

  • Second occurrence - you must follow the above for first occurrence and schedule a meeting with Satomi Chudasama, associate director, employer relations and recruiting. 

  • Third occurrence and beyond - you must follow the above for the second occurrence and there will be a potential suspension of your Handshake account and on-campus recruiting program privileges.

No-show for an interview

Not showing up for an interview is very unprofessional and reflect poorly on you, your peers and Princeton University. If you do not show-up for an interview and have not cancelled in advance (see above cancellation policy) the following applies:

  • First occurrence - send an apology email to the employer and copy Career Services within 24 hours from the missed interview and schedule a meeting with Satomi Chudasama, associate director, employer relations and recruiting.

  • Second occurrence - send an apology email to the employer and copy Career Services within 24 hours from the missed interview, schedule a meeting with Satomi Chudasama, associate director, employer relations and recruiting and there will be a possible suspension of your Handshake account.

Students studying abroad

While studying abroad, you can continue to access Handshake and apply for positions. Many employers accommodate students studying abroad by conducting interviews remotely over the phone or via video. Please note that the Cancellation and No-Show guidelines and our Recruiting Policy still applies to students studying abroad. To avoid any consequences for violating these policies, it might be best to communicate in advance with the employer. When applying for a position, in your cover letter explain your study-abroad status to the employer and alert Career Services.

Leave of absence

Students taking a leave of absence may continue to use Handshake and are eligible to participate in the recruiting program. However, if you sign up for an interview, the cancellation and no-show guidelines and our recruiting policies still apply. To avoid any consequences for violating these policies, it might be best to communicate in advance with the employer. When applying for a position, in your cover letter explain your status to the employer and alert Career Services.

Misrepresentation

Honesty and integrity are paramount in professional conduct. Misrepresentation (e.g., dishonesty about the information provided in your application materials, someone else applying for positions on your behalf, giving your Handshake access to someone else, etc.) is unethical and unacceptable. Any misrepresentation will result in permanent suspension of your Handshake account and ineligibility for the on-campus recruiting program.

Evaluating job or internship offers

Evaluating a job offer involves careful thought and consideration. We require employers to provide students a reasonable amount of time to make this important decision. If you have received an offer based on interactions with employers through Career Services the employer has been asked to abide by the offer policy, including the timeframe for how long students should have to accept or decline an offer. Please familiarize yourself with the offer policy and review our step-by-step guide to evaluating job offers. If you feel you need more time to decide, you may ask for an extension. Should you have any questions or concerns about a job or internship offer you received, please contact Career Services.

"Exploding offers" for jobs and internships

Career Services discourages employers from issuing "exploding offers," which place an undue pressure on a student to inducing an acceptance of the offer earlier than the time frame indicated in the offer policy. An "exploding offer" may include an employer:

  • making multiple calls within a short amount of time

  • establishing more favorable options like choosing specific departments or assignments if you accept early

  • offering special early acceptance bonuses

If you encounter this type of situation, please contact Career Services for assistance.

Reneging on an offer

Employers spend a significant amount of resources and effort to select candidates and issue job offers. When you accept an offer, you are making a professional commitment to the employer. It is unethical and unacceptable to renege on an offer. Reneging on an offer may have serious consequences, such as:

  • compromising your professional reputation and future opportunities

  • damaging the relationship between the employer and Princeton University

  • limiting future opportunities for fellow students.

  • suspension of your access to the Handshake system and the on-campus recruiting program

When accepting an offer, you are expected to withdraw from interviews that have already been scheduled and to stop looking for jobs or internships. If you are unsure about whether to accept an offer or are feeling pressured by an employer for quick decision-making, please contact Career Services for assistance.

Special considerations for international students

International students who are interested in working in the United States will need work authorization and are strongly encouraged to attend one of the Optional Practical Training (OPT) seminars offered by the Davis International Center covering immigration status and work authorization.

Work authorization in the United States has to be obtained prior to the start date of your internship or full-time job. Not only is failure to obtain work authorization unlawful, it can have other serious consequences, such as:

  • compromising your professional reputation and future opportunities

  • damaging the relationship between the employer and Princeton University

  • limiting future opportunities for fellow students

  • suspension of your access to the Handshake system and the on-campus recruiting program

For more information about Optional Practical Training, please visit the Davis International Center website.

Second-Round Interview Policy

Our second round interview policy is intended to give students the opportunity to be able to attend all scheduled first-round interviews with employers of their choice. Students should not be asked to cancel a first-round interview in order to attend a second-round interview. Employers should make every effort to accommodate candidates’ class and interview schedules.

Employers who violate the “Second-Round Interview Policy” will be subject to penalties, which may include being unable to schedule interviews during the first two weeks of the next recruiting season in which they participate.

To ensure that students have the opportunity to participate in all first-round interviews they have signed up for, we have policy guidelines in place for scheduling off-campus second-round interviews.

Fall 2016 full-time positions Second-round interviews cannot be offered outside the Princeton area between September 26-30 (the first week of fall interviews). After October 3, employers MUST give students advance notice of at least five business days to leave the Princeton area.
Fall 2016 internships Second-round interviews cannot be offered outside the Princeton area between October 5-11 (the first week of fall internship interviews). After October 12, employers MUST give students advance notice of at least five business days to leave the Princeton area.
Spring 2017 full-time positions and internships Second-round interviews cannot be offered outside the Princeton area between February 6-10 (the first week of spring interviews). After February 13, employers MUST give students advance notice of at least five business days to leave the Princeton area.

Offer Policy

We encourage all employers to provide a reasonable time frame for students to consider all full-time and internship opportunities and offers. We have outlined our offer deadline policies below. Please note that Princeton University Career Services explicitly prohibits any practice that improperly influences or pressures students to accept offers earlier than the time frames posted below. This includes exploding offers to induce early acceptance via bonuses, frequent phone calls to students, the ability to choose a particular department and assignment, etc.

All employers participating in the Campus Recruiting Program, including postings, on-campus interviews, employer information sessions, Meetups, coffee chats and other visibility events and programs coordinated in conjunction with Career Services, will be expected to follow the offer policy. Employers who violate the offer policy will be subject to penalties that may include forfeiture of the use of Career Services programs, including on-campus interviewing, participation in employer information sessions and other visibility programs and events, for the following academic year.

Full-time offers presented to summer interns  If employers make full-time offers at the end of the summer to interns, the interns should be given until November 18, 2016 to make a decision, so that these students may participate in the Fall On-Campus Recruiting Program.
Internship offers presented at end of internship If employers make internship offers to interns to return for a second internship the following summer, the interns should be given until December 9, 2016 to make a decision. 
Full-time offers presented to students through fall recruiting If employers make full-time offers to students through fall recruiting, students should be given until December 9, 2016 or two weeks to make a decision (whichever is later).
Internship offers presented to students through fall recruiting (November – December) If employers make internship offers to students through fall recruiting, students should be given until December 9, 2016 or two weeks to make a decision (whichever is later).
Internship and Full-time offers presented to students through spring recruiting (February – April) If employers make internship offers to students through spring recruiting, students should be given until February 28, 2017 or two weeks to make a decision (whichever is later).

If you have any questions about the guidelines and policies above, please contact Olga Hancock, senior associate director of employer and alumni engagement & outreach at ohancock@princeton.edu.