Thank-you Letter Template

Thank You Letter Sample and Template

A thank-you letter does not have to be long, but it should be personalized. Take time to reference a highlight from your interview, and reassert your primary selling points.

Sincere and Succinct

Aim to send your thank-you within 24-48 hours — or sooner if a hiring decision is imminent. Your goal should be to remind the hiring manager why you are a strong candidate for the position, and to show sincere enthusiasm for the job.

Make your thank-you letter personal.

Dear Ms. Valdez:

I am writing to say how much I enjoyed my interview with you on Tuesday afternoon at the City MusicFoundation. As a result of our conversation, my interest in the Associate Director of Community Programs position has increased significantly. I was impressed by the highly collaborative work environment you described, as well as the center’s commitment to lifelong enrichment.

With my background in musicology, three years of administrative work, and two years of teaching experience, I am confident that I possess the strong program planning, organization, communication, and outreach skills that you seek. I am particularly enthusiastic to apply these skills to the new initiatives you mentioned to me. The chance to develop relationships with other nonprofit organizations and nearby universities is especially appealing to me, as it would draw on my experience in higher education. 

Thank you again for the opportunity to discuss my candidacy for the Associate Director position. I look forward to hearing from you next week. 


Melinda Memphis